Digital assets: protecting your online life, after death

Click here to view original web page at www.governmenteuropa.eu
How to protect your digital assets
How to protect your digital assets

In today’s world, we use social media, emails, image storage services and other cloud solutions on a daily basis. We might even invest in bitcoins or use online portals to trade stock options independently of a (human) financial advisor. Whether consciously or unconsciously, we are building up a complex digital legacy through our use of various digital services over the years.

However, unlike tangible assets, which we acquire and accumulate, we are not used to thinking about our digital assets as something we may want to pass on to the next generation when we pass away. This is unfortunate because digital assets may have great economical, legal or emotional value to the people closest to us.

Planning ahead prevents lack of closure

It may seem insubstantial here and now, but a simple plan for passing on your most important username-password combinations will make a world of difference to your loved ones should you pass away unexpectedly. No one needs to face additional trials at a time of grief. Without the inheritance of important passwords, your next of kin might not be able to close down your Facebook account or to access a treasured image collection stored on your password-protected laptop.

This ultimately can prevent a sense of true closure. From a legal perspective, a life partner will surely be thankful for access to digital assets, such as bank accounts and insurance policies, for which you may have formerly taken responsibility.

If you are an entrepreneur, consider passing on digital copies of a power of attorney, confidential business plans or admin passwords to one or more business partners to ensure business contingency.

The right to privacy in the digital afterlife

Even if you want to pass on important digital assets, you may not want to grant your spouse, child or lifelong friend full access to your entire email inbox or similar online accounts. The right to digital privacy is absolutely essential when dealing with the topic of digital inheritance.

So how do we pass on access rights in a safe and orderly manner? A few large players, such as Facebook and Google, offer the option to assign an after-life caretaker of your account. However, many online services are not set up for the proper authentication of people claiming to be a relative of a deceased account owner; hence they cannot pass on username and password combinations. This leaves a wasteland of inaccessible digital legacy: online shopping accounts that cannot be closed, subscriptions that automatically renew and open bills that are forwarded to an email account which no one can access, to mention just a few. The question is: how do we avoid leaving such a mess behind?

Specific steps to take

Unlike the process of creating a will, which is guided by well-defined legal procedures, it is still very open-ended how you go about planning a digital inheritance. However you might start with these simple steps:

How do social media platforms deal with inherited digital assets?

Even though the topic is fairly new, digital inheritance policies do exist with a couple of large online service providers. Below, we give you an overview of your options to plan ahead if you are the user of one or more of these services.

Facebook

If you are a Facebook user, you can decide what should happen to your account when you pass away. Facebook gives you two options: you can either have your account deleted or you can memorialise it. If you choose the second, your loved ones have the option to post one last post on your page and to update your profile and cover pictures. Speak with the people close to you about what they would prefer as a part of your planning.

Twitter does allow for your account to be deleted after you pass away. Only an immediate family member or a person authorised to act on behalf of the estate can request the deletion. Your relative must send the following documents to Twitter: information about the deceased, an ID copy and a copy of the deceased’s death certificate. It is only possible to request a deletion of the account and not to get access to it.

LinkedIn

LinkedIn can also delete an account of a deceased person if a person that knew the deceased sends in a predefined form providing the following information:

Google accounts

Google accounts such as Gmail and YouTube accounts offer a couple of possibilities for post-mortem planning:

Microsoft accounts

If you are the owner of a Hotmail or Outlook account, you can submit a ‘Next of Kin request’. Through this request you can define your wishes for your Microsoft accounts post-mortem. It is up to you whether you want to delete the account(s) or keep them active.

Your close relatives or other defined relations will not be granted access to your digital assets, but if you wish, Microsoft can send them a DVD with the contents of the account. It is important to be aware that not all Microsoft products are included in this policy (OneDrive and Skype have no official policies).

Devices such as laptops or tablets

Regardless of whether you are the owner of Microsoft or Apple devices, the general rule of thumb is the same. If you want your loved ones to be able to access your desktop, laptop, tablet or smartphone should you pass away, you need to pass on your device-specific password.

Some companies will offer to reset a device to factory settings to allow you access to the digital assets of a deceased relative. However, it is by far the easiest for your loved ones to access devices with a password passed on to them by you.

A far-reaching solution

If you do not want to go through the process of setting up a separate ‘afterlife plan’ for each of your online accounts, you can gather all of your relevant digital heritance in one place and assign it to the relevant beneficiaries from here.

We are a Zurich-based company that stands behind the cloud-based storage solution SecureSafe, which enables users to plan ahead and secure digital assets for the long-term. A SecureSafe account always includes a highly secure, personal file safe and a password manager.

Furthermore, we are the inventors of data inheritance, which enables every SecureSafe account owner to define beneficiaries such as loved ones or business partners and to pass on important files or passwords to them post mortem. The transfer of data happens automatically and safely when an account owner passes away.

Find more information about data inheritance here:

https://www.securesafe.com/en/faq/inheritance/

DSwiss AG

Zürich

Switzerland

+41 (0) 44 515 11 11

media@dswiss.com

https://www.dswiss.com/en/