Clear rules needed for managing digital afterlife

Update a password list

Why would it be important to be prepared to give away your accounts information? Different emails providers have different policies. Google allows your next of kin to access your correspondence if they produce a proof of death ; Hotmail does the same, and asks the next of kin to show they have power of attorney. YahooMail.. simply erases your mail history.

Hence, it may be easier for everyone to get access to your mails and execute your will concerning the future of these assets.

Along with the usernames, passwords and emails potentially linked to the accounts, be also prepared to write down the security questions. Your loved ones may be or may not be the one knowing ALL of the details contained in the security questions, leading to an easy recovery of the accounts.

However, do not hesitate to segregate your different passwords in separate, password protected, lists, depending on the beneficiary of your goods. You can then store the different lists on a common storage medium (online storage, physical medium, …) and to limit the access to this resource only to your executor. It’s the same as putting different boxes with different locks for different beneficiaries, waiting in a global safe which is only accessible by you and your executor, but where your executor does not own the key to individual boxes.

 

Clear rules needed for managing digital afterlife

A poor man solution

The quick and easy solution is to have your password list stored on a DropBox account, in different password vaults. The vaults can be linked in an instruction file to specific beneficiaries. Each of these vaults will have a separate password, that your digital executor may not have. I do use KeePass for this, but there are also examples of using other software such as 1Password.

The DropBox account will be linked to your digital executor so that, in proper times, the executor can retrieve the password of the DropBox on a specific safe-deposit box, so that the executor send the vaults to the appropriate beneficiaries, with a reminder of the password. You can be creative, it should be something that you and the beneficiary have in common: the name of the first teacher, using a birthday, using the name of a common boss… You have plenty of options!

An advantage of this is that the key to your assets are stored on your side, and you’re not losing your control over them. Process to update your lists is simple: you just edit it on your computer and that’s already put in safety.

Clear rules needed for managing digital afterlife

Do an online cartography

First of all, you can use the checklist provided in the bonus part of this ebook. The list is obviously non exhaustive, and your specific interests may not be covered there. However, feel free to use it to map a first version of your digital footprint.

Another thing is that with different personalities, you may have more than one account for each service provider. Your professional twitter account can be different from your personal. be sure that your different lives do not overlap one another. It can be professional, personal, … you may want to respect the privacy of different alter egos even after your departure.

Ok, you have used the list. There’s another way to check the accounts you have, but may have forgotten. You know, the digital cluster you do have spread everywhere online. A simple way to identify the clutter you have forgotten (remember those accounts and goods, it may be a good idea to think of the pertinence of keeping them online) is to go to your favorite search engine, and to locate your email,

With only this step of listing your accounts with passwords, you can take less than an hour to avoid lots of frustration and questions for your beneficiaries. And I’m not talking about the hassle of going to the tribunal to get the documents to grant the access to your accounts, depending on the service providers policies. The more technology develops, the more services are going to be used. It means that both assets and accounts will grow in numbers and size.

Clear rules needed for managing digital afterlife

Rights and licenses for digital assets

You will have to be extremely cautious when discussing about your rights on the digital goods that you are using. Sometimes you own your assets, but in some other cases, you do not really own them. For example, you may not own an ebook the same way you own a hardcover, paper-based, physical book — or music they same way you have CDs at home. If we take the example of the Mac App Store, we might see in the Terms of purchase (which of course you had carefully and thoughtfully read) that you buy a license to use, not a good that you own — and the public realized this after an outburst of actor Bruce Willis.

Some other services, like trusts, can be used to transfer the license to a .. trust. That’s what, for example, a Digital Asset Protection Trust# “can manage these assets and allow those who you pre select to access them without violations of the license terms and without potential liability to others”.

We’re of course not advising you to try to break the law, but you can make it easier for your beneficiaries to access the files that you once “had”. With a proper planning, you can make sure they will have all the cards in hands to receive what you wanted them to have. But having access is different from having the rights to listen to your former favorite songs!.