Clear rules needed for managing digital afterlife

Professional data, 101

If you are an employee, chances are that your company does have some solution to access your mails, projects correspondence, etc, so it’s not a huge problem for you there. Concerning online freelancers, you may have money left on freelancer websites,

projects ongoing, with customers waiting. It could be a good idea to leave an access and appropriate instructions to these resources to make sure that everything can be closed properly.

Business owners also have responsibilities there. Of course, online financial assets have to be considered, but you will have to list account management tools, project management websites, advertising contracts… How can one be sure that the business can still be done if some people are not granted access? There, you can still prepare documents listing the business online account, latest business plans/business models, instructions for your staff.

A common example is the case of invoices and clients records being stored on a password protected medium. In this situation, it is quite difficult to settle business affairs without using a “digital forensic” or a hacker.

Clear rules needed for managing digital afterlife

Expert knowledge, 101

Who said that knowledge is gold?

Considering the time you spend online, it appears that you are building a digital wealth. For example, on services like Quora or StackOverflow, you are truly building a online expert, who can be recognized by thousands of followers and build strong relationship with some.

Contributing to coding projects, as your GitHub account enables you to do, also makes you an expert in a field where only a few people are experts. Consider the code you might have left on GitHub. Do you want it to be part of your online estate?

In all these case, you have been building an identity that made you a reference as well as a network of relationships. You’ll have to spend some time to think about the becoming of these assets after your departure. Do you want to close the accounts, erase your information, or let it be for some time accessible to everyone looking for knowledge?

You’ll have to be sure to write clear instruction the the becoming of your social network accounts. They can be deleted, left as a memorial, or curated : it’s up to you.

Clear rules needed for managing digital afterlife

online services and physical data

Online services

Most of us can pay utilities online. Gas, electricity, cable, mobile subscriptions — not to mention the endless list of paying services we have (or will have) subscribed to. You can also include web hosting, and in some cases of web entrepreneurs having online apps, you could imagine your work just taken down without asking, and without any chance to give someone the opportunity to resume your work or at least to benefit from it.

Physical data

Another issue is to be sure that the data you own on physical data will be controlled as well. Let’s say you are a writer, and your would-be best-seller still on the hard drive of a computer your family wants to sell. What will happen of the book? What if the buyer publishes it in his own name?

Or if you have critical data stored on a usb flash drive, like details of a patent, a secret recipe, music, or even very personal information? Would you like those to fall into the wrong hands?

Would you want this data transmitted, or the drives wiped clean?

Clear rules needed for managing digital afterlife

A topo of digital assets versus tangible assets

A regular definition of a digital asset can be “Anything that is stored digitally, in the cloud or on local media, that might have financial, personal or emotional value”.

Your digital and online assets can be classified in two categories. On the one hand, accounts, which are keys that lead to the digital vaults like iTunes, twitter, facebook, … . On the other hand, you do have digital goods like emails, photos, tweets, music, ebooks, movies, and so on. Apart from these, you can also have digital currency, in the form of money sitting on paypal, bitcoins, online games accounts.

 People start recognizing the value of their digital assets. Take Facebook. It appears that around 10% of Britons leave their facebook password in their will# — and amongst the reasons are the fact that our photo albums do not sit at home.. but in the cloud.

 Lastly, it’s not because it’s a in game that a digital asset will have no value. They are auction websites specialized in trading items or local currencies for online games. A sword in a game (was Age of Wulin) can be sold 16k$ — and World of Warcraft fans can sell their characters from 500 to 800$ for characters on which some time was spent, to 5000$ for some well equipped warriors.

 You can consider as well your eBook library, songs and electronic movie catalog (all of them being legal and paid for, I’m sure), as well as, let’s say, your apps, for which you’ll be spending around 10$ a month# in average. Whatever the support digital assets rely on, they still represent prized possessions, with a clear financial value, but also a nice sentimental and personal value.

 A washington estate attorney took the example of one client having a complete activity and business online. A photograph today can have pictures that are published or licensed, thousands of pictures stored digitally, instructional videos and tutorials, etc.

Now imagine her heirs going into her house after her departure: there may be no trace of her business, save for the camera and set-ups. But the products would not be there, maybe no negatives, or prints, even less film rolls. Contracts, licenses, all accounts could be stored as well in the cloud. Without a proper planning, her whole life work could be done: no more publishing or licensing.